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    ProData — Privacy Policy

    Effective Date: June 01, 2024
    Last Updated: February 15, 2025

    1. Introduction

    ProData (“we”, “us”, or “our”) is committed to protecting your privacy and handling your personal information with transparency and care. In this Privacy Policy, we explain what information we collect, how we use and disclose it, how long we retain it, and your rights regarding your data.

    2. Scope

    This policy applies to all information collected via ProData’s websites, submission and review systems, email communications, and other services (collectively, “ProData Sites”).

    3. Information We Collect

    a) Personal Information

    We may collect personal information when you:

    • Register for updates, submit a manuscript, or sign up as a reviewer/editor: including your name, email, institution, department, ORCID iD, postal address, and, where applicable, payment details or billing information.

    • Interact with our services: demographic information (e.g., career stage, field of research, location), IP address, browser type, and usage data.

     

    b) Cookies and Tracking

    We use cookies and similar technologies (such as Google Analytics) to understand site usage and improve functionality. You may review our Cookies Policy for details on types and purposes of cookies.

    4. How We Use Your Information

    We use the collected information to:

    • Process manuscript submissions, peer review, and editorial decisions.

    • Communicate with authors, reviewers, editors, and subscribers about updates, issues, or policy changes.

    • Improve ProData Sites and user experience through analytics and feedback.

    • Comply with legal obligations and ensure journal integrity.

     

    5. Sharing and Disclosure

    We will not sell or rent your personal information. We may share data with:

    • Service providers (e.g., hosting, analytics, payment processing) under confidentiality obligations.

    • Legal authorities if required by law or to prevent fraud.

    • A potential acquirer in the event of a merger or sale, with notification to users.

     

    6. Data Retention

    We retain personal information no longer than necessary for the purposes outlined (e.g., ongoing submissions, editorial processes, communications).

    7. Your Rights and Choices

    • Access/Correction/Deletion: You can request access to, correction of, or deletion of your personal data.

    • Opt-out of communications: You may unsubscribe from newsletters or updates via provided links in communications or by contacting us directly.

    • Cookies Control: You can set browser preferences to reject or disable cookies (which may affect site functionality).

     

    8. International Transfer

    If you’re located outside [insert jurisdiction, e.g., India/Europe], your personal data may be transferred to and stored in other countries where our servers or service providers operate. We will ensure adequate safeguards are in place, such as standard contractual clauses or consent mechanisms consistent with GDPR.

    9. Security

    We employ technical, organizational, and administrative measures to safeguard your personal data from unauthorized access or disclosure, though no system is completely secure.

    10. Children

    ProData is not intended for users under the age of 13, and we do not knowingly collect personal data from children in this age group.

    11. Changes to This Policy

    We may update this Privacy Policy as needed. Changes will be posted on our website with the updated effective date. For significant changes, we may notify you via email or a prominent notice on our site.

    12. Contact Us

    If you have any questions, concerns, or requests regarding your personal information or this policy, please contact us at:
    Email: contact@intellectpress.com
    Address: Pro Data by Intellect Press LLC., 32 Mountie Ln, Chesterfield, NJ 08515